Wednesday, January 21, 2004

In Attendance: Doug Burdett, President

Jim Rosinke, Vice President/Recreation Committee

Gina Sherman, Secretary

David Oswald, Treasurer

Karen Lopez, HCMS

Malcolm Fletcher, HCMS

Pat Butler, Homeowner

Louie West, Director was absent from the meeting.

Doug Burdett called the meeting to order at approximately 6:55 PM.

The Board Meeting was held at the law offices of Daughtry and Jordan, located at 17044 El Camino Real.

The agenda was approved as amended.

Malcolm Fletcher was present to discuss any issues in the Management Contract. The Management Contract was reviewed and discussed. Motion made to approve the management contract as presented. Motion passed unanimously.

A motion was made to approve the minutes of the December board meeting as corrected. Motion passed unanimously.

Management Report:

The Action Items were reviewed and discussed. Advantage Construction is to contact management company about a completion date in order for association to do a final walk through of fence installation.

The Financials were reviewed and discussed. The Treasurer would like a general ledger for the 2003 year.

The Correspondence Log was reviewed and discussed. HCMS to follow up with homeowner regarding the rocks damage.

The Inspection Report was reviewed and discussed. A motion was made to order a new monkey bar to replace the missing one. Motion passed unanimously. HCMS to look into pricing for non-graffiti paint for the tables at the park.

Committee Reports:

Architectural Control: No report was given by a committee member, but there was a home improvement application reviewed and approved.

Crimewatch: There was not a representative at the meeting to give a report.

Recreation: No report was given

Playground: No report was given, but lighting was discussed for the playground area. HCMS to price lights that would not be offensive to neighboring homes, as well as a sign that states the park closes at dusk.

Newsletter: A draft newsletter was reviewed and discussed.

Landscape: There was not a representative at the meeting to give a report.

Welcome: There were three home recently sold in the neighborhood.

Old Business:

Insurance Proposal – HCMS to contact current insurance broker about comparison and if we can keep D&O through them if insurance company changes. A motion was made for HCMS to fill out the appropriate paperwork in order to receive a final quote from USI. Notify Board of outcome and proceed with changing insurance company upon Board’s request. Motion passed unanimously.

New Business:

Spring Cleaning Checklist – The Board would like to try to have a community clean up day one weekend in April. It was tentatively scheduled for April 24. We may try to send out a one page flyer to homeowners, once date is set.

Pool Repair Bids – A motion was made to approve the option one for the new Triton TR 140 filer and replace the plunger valve for pumps one and three. Motion massed unanimously.

Annual meeting Review – The Annual meeting is scheduled for Tuesday, February 24 with a 6:30 PM sign in a meeting to start at 7:00 PM.

HCMS to contact the landscape company for a bid to install dirt along the bottom of the new fence to level the ground. Inform the landscaper to blow all debris away from the fence. Ask when the best time would be to trim the oleanders back. Board would like them to see about filling in the gaps in the oleanders from Fennigan to the Landing and pull out all dead plantings.

There being no further business to discuss, a motion was made to adjourn to Executive Session at approximately 9:00 PM. Motion passes unanimously.