Wednesday, December 10, 2003

In Attendance:

Doug Burdett, President

Jim Rosinke, Vice President/Recreation Committee

Louie West, Director

Gina Sherman, Secretary

David Oswald, Treasurer

Karen Lopez, HCMS

Doug Burdett called the meeting to order at approximately 7:05 PM.

The Board Meeting was held at the law offices of Daughtry and Scott, located at 17044 El Camino Real.

The agenda was approved as written.

A motion was made to approve the minutes of the November board meeting as presented. Motion passed with two members abstained.

Management Report:

The Action Items were reviewed and discussed. HCMS to put the name and address on envelopes for pool tag to be picked up at pool once season starts. The timer and boxes will be installed, along with any electrical repairs, just prior to the pool season. HCMS to verify insurance coverage on fencing.

Tim with Advantage Construction was available to discuss the fence replacement. He discussed the exposed nails and additional boards that were needed. A motion was made to approve an additional cost of $200 to have the exposed nails grinded. Motion passed unanimously. Advantage Construction will put door notices out Thursday for the work on Friday.

The Financials were reviewed and discussed. A motion was made to withdrawal the money from the Guaranty Bank’s CD account, upon maturity and place $40,000 in a twelve month, and $19,000 in a nine month Legg Mason money market account. Motion passed unanimously. HCMS to check into an interest bearing checking account.

The Correspondence Log was reviewed and discussed.

The Inspection Report was reviewed and discussed.

Committee Reports:

Architectural Control: No report was given.

Crimewatch: There was not a representative at the meeting to give a report.

Recreation: Pool hours will be shortened due to non-use. HCMS to make changes to hours and present revised contract at January meeting. HCMS to have pool tags available at the pool for opening day, if homeowners sent in forms.

Playground: No report was given.

Newsletter: The newsletters will be produced quarterly. They are scheduled to be sent out in February, May, the end of July and October.

Landscape: There was not a representative at the meeting to give a report.

Welcome: Gina turned in receipts for the previous new homeowner baskets. There was one new homeowner this month.

Old Business:

Management Contract – The Board would like the board meeting time to be increased to three hours. Board would like verification of the collection fee. Is this for the first certified letter, or second? Will Board have control over who gets certified letters, or do they go automatically from HCMS? The contract was tabled until the January meeting, so changes could be made. The Board requests that Malcolm Fletcher with HCMS attend the January meeting to discuss the management contract.

New Business:

Pool Contract Review – Discussed during the Recreation Committee report.

Electric Service – A motion was made to change the electric serve to Reliant Energy. Motion passed unanimously. David to forward HCMS information to change service.

There being no further business to discuss, a motion was made to adjourn to Executive Session at approximately 9:54 PM. Motion passes unanimously.