Wednesday, October 15, 2003

In Attendance: Doug Burdett, President

Jim Rosinke, Vice President/Recreation Committee

Louie West, Director

Gina Sherman, Secretary

David Oswald, Treasurer

Karen Lopez, HCMS

Julia Cover, HCMS

Bob & Merilee Gerker, Homeowner

Doug Burdett called the meeting to order at approximately 7:05 PM.

The Board Meeting was held at the law offices of Daughtry and Scott, located at 17044 El Camino Real.

The agenda was approved.

A motion was made to approve the minutes of the September board meeting as presented. Motion passed unanimously.

Management Report:

The Action Items were reviewed and discussed.

The Financials were reviewed and discussed. HCMS to transfer $10,000 account code 2401 to account code 3200. Transfer the amount from the newsletter from account code 5001, Administrative, to account code 5701 newsletter. HCMS to verify amount of pool contract for September.

The Correspondence Log was reviewed and discussed. HCMS to contact Bruce Brown about the scheduled Block Party for the newsletter article. HCMS to price a forty five minutes to an hour timer switch for the tennis court.

The Inspection Report was reviewed and discussed.

Committee Reports:

Architectural Control: No report was given.

Crimewatch: There was not a representative at the meeting to give a report.

Recreation: No report was given.

Playground: No report was given.

Newsletter: A draft newsletter was reviewed and discussed.

Landscape: There was not a representative at the meeting to give a report.

Welcome: There were no new homeowners since the last meeting. Gina will deliver five baskets from last months new homeowners.

Old Business:

Pool Tag Registration Form – Revise form to state that lifeguards have full and final authority and change the registration time frame at the bottom of the form.

David stated that he was looking into other electric company providers. He agreed to get with the Board on commercial carriers.

New Business:

2004 Draft Budget – The Board would like to cut back on the deed violation letters for the basketball nets and trash cans left out in public view. The Board would like these two items put in notes and addressed for repeat offenders. The Board would also like just one copy of bids and proposals for meetings, as well as one copy of the closed ACC. The Board would like the Association Manager to bring all contracts to every meeting. This will help to cut down on copy costs for the administrative account. The Board is willing to do general maintenance and repairs themselves to help keep the costs down. The Crime Watch Committee has $250 budgeted for two events a year. The Newsletter Committee will produce four newsletters a year and the copies will be done at Kinko’s. The Recreation Committee has $250 allocated for the Easter Egg Hunt. A motion was made to approve the budget as presented. Motion passed unanimously. HCMS to enter amounts monthly in budget.

2004 Collection Schedule – A motion was made to raise the late fee penalty to $50. Motion passed unanimously.

2003 Audit Proposal – The Board agreed pass on the audit this year and look at doing an audit in 2005.

2003 Tax Return Proposal – The Board would like to pass on the proposal and have David file the tax return for the Association.

Fence Replacement – Several issues were brought up by the homeowners regarding the new fence. The items brought up were that the posts were higher than the fence, the inside pickets are not treated, the second rot board on the inside top or bottom, the fence is not tied into the side fences or columns. The Board agreed to contact the contractor regarding these items.

There being no further business to discuss, a motion was made to adjourn to Executive Session at approximately 8:55 PM. Motion passes unanimously.