Wednesday, September 17, 2003

In Attendance: Doug Burdett, President

Jim Rosinke, Vice President/Recreation Committee

Louie West, Director

Gina Sherman, Secretary

David Oswald, Treasurer

Karen Lopez, HCMS

Dennis Sherman, Homeowner/Newsletter Committee

Pat Butler, Homeowner

Merilee Gerker, Homeowner

Doug Burdett called the meeting to order at approximately 7:09 PM.

The Board Meeting was held at the law offices of Daughtry and Scott, located at 17044 El Camino Real.

The revised agenda was approved.

Dennis Troland with Landshapes was in attendance to discuss his company’s landscape maintenance proposal. Dennis gave a brief description of the company. The Board discussed their expectations of a contractor and items they felt would need to be addressed.

A motion was made to approve the minutes of the August board meeting as amended. Motion passed unanimously.

Management Report:

The Action Items were reviewed and discussed. HCMS to proceed with the filing of the remaining easements.

The Financials were reviewed and discussed. It was noted that Guaranteed Federal was not included with the financial statements.

The Correspondence Log was reviewed and discussed.

The Inspection Report was reviewed and discussed. HCMS to proceed with having the fence around the tennis court repaired. HCMS was advised to have the telephone at the pool put on a vacation rate.

Committee Reports:

Architectural Control: There was not a representative at the meeting to give a report. There were three HIA’s submitted. A motion was made to approve the three presented. Motion passes.

Crimewatch: There was not a representative at the meeting to give a report. However, it was mentioned that National Night Out went well and was a success. HCMS to contact Bruce Brown for National Night Out input for the upcoming newsletter.

Recreation: The draft tag registration form will be revised and re-presented to the Board. Jim Rosinke mentioned that the pumps at the pool were repaired.

Playground: The Board is looking at installing new benches at the park area. Lou took plaque to install on the existing park bench.

Newsletter: The newsletters were delivered. The upcoming newsletter will include an article on tree trimming, to prevent overhanging of limbs on the streets and sidewalks. It will also include information on the upcoming Block Party.

Landscape: There was not a representative at the meeting to give a report.

Welcome: It was noted that there is one new homeowner. A basket will be delivered to them.

Old Business:

Fence Repair/Replacement Bids – A motion was made to send a letter to the homes affected by the fence replacement and state that we are waiting on a signed easement from 2117 Eastland. It was mentioned that 2105 Eastland has approximately over 10’ of fence as well. HCMS to contact homeowner for a signed easement. HCMS to contact Advantage Construction to get a schedule for the repairs to include in the letter. HCMS to purchase a disposable camera for Advantage Construction to use for before and after pictures, as well as any items that may present an issue, such as vegetation. If there is a problem, Advantage Construction is to contact HCMS to inform them of any items that may need to be addressed, such as a animal loose in yard, and a section may not be replaced at that time.

New Business:

Pool Tag Registration Form – This was addressed by the Recreation Committee report.

New Bank Signature Card - Was presented and signed by Board members.

Park Benches – The Board agreed to look into new benches for the park area.

There being no further business to discuss, a motion was made to adjourn to Executive Session at approximately 9:27 PM. Motion passes unanimously.