Wednesday, July 16, 2003

In Attendance: Doug Burdett, President

Jim Rosinke, Vice President, Recreational Committee

Bill Carlton, Treasurer

Gina Sherman, Secretary, Welcome Committee

Lou West, Director

Karen Lopez, HCMS

Dennis Sherman, Newsletter Committee

David Oswald, Homeowner

Pat Butler, Homeowner

Carl & Susan Johnson, Homeowners

Doug Burdett called the meeting to order at approximately 7:06 PM.

The Board Meeting was held at the law offices of Daughtry and Scott, located at 17044 El Camino Real.

The revised agenda was approved.

A motion was made to approve the minutes of the June Board meeting as presented. Motion passes with one abstention, due to not being present at the June Board meeting.

Management Report:

The Action Items were reviewed and discussed.

The Correspondence Log was reviewed and discussed.

The Inspection Report was reviewed and discussed. A motion was made to replace all locks in the pool area with a one-keyed lock. Motion passed unanimously. A motion was made to order a new swing to replace the broken one at the playground. Motion passed unanimously. The Board agreed to proceed with power washing of the pool building. HCMS to bid this out and proceed if under $250.

The Financials were reviewed and discussed. Bill had mentioned that he would like to see the assessments collected on the Income Statement, not the Balance Sheet. HCMS to look into the increase in the water bill

Committee Reports:

Architectural Control: There was not a representative at the meeting to give a report.

Crimewatch: There was not a representative at the meeting to give a report. The Board discussed the National Night Out event. The Board agreed to have the lifeguards scheduled until 10:00pm and have them start clearing people out around 9:40pm, to avoid the conflicts we had last year. HCMS to put a small sign on the gate at the pool with the event times and to contact Whitewater Pools about having three guards on duty and one on call.

Recreation: Jim Rosinke explained the pool discoloration was due to lack of sand in the pumps. They have since been filled and the pool looks great. The findings were verified by an outside agency. He mentioned having the pool tag registration forms available on the website, as well as putting them in with the statements for the 2004 dues and have homeowners pick them up at the pool. HCMS to draft a sample registration form and email it to the Board for review.

Newsletter: The upcoming newsletter will include information for the homeowners to join JSC Credit Union, the YMCA, National Night Out, the fence replacement, and the oleanders. The Board would like the newsletter to go out in time for National Night Out, August 5.

Playground: No report was given.

Landscape: There was not a representative at the meeting to give a report.

Welcome: No report was given, but there was one new homeowner’s information included in the Board package.

Old Business:

Fence Repair/Replacement Bids – Tim Trout with Advantage Construction was present to discuss his company’s fence proposal. He explained that the $28,978.00 would include the demo, hauling, construction, installation, termite control and weather treatment for one year. He would give the homeowners a two-day notice. Mr. Trout thanked the Board for their time and the opportunity to bid on the fence replacement and exited the meeting.

The bids were reviewed and discussed. HCMS to contact Advantage Construction to find out if a bottom wrought board could be placed on both sides, as well as temporary fencing while new fence is being constructed. A motion was made to approve the bid from Advantage Construction if these revisions come in under $30,000. If it is over this amount, email the Board for an approval. The motion was passed unanimously.

New Business:

National Night Out – The Association will schedule guards until 10:00pm and ask the guards to start clearing out the pool at 9:40pm. The event will be scheduled from 7:00-9:30pm on Tuesday, August 5. HCMS will place a sign on the pool gate, as well as put out the signs for the event. There will be three guards scheduled and one on call.

Bill Carlton announced his resignation. David Oswald volunteered to fill Bill’s term and was appointed and approved. A motion was made to nominate David Oswald as Treasurer. Motion passed unanimously. New signature cards will need to be ordered to remove Bill Carlton and add David Oswald.

The oleanders along Brittany Bay Blvd. were discussed briefly. The Board does not feel they have been trimmed correctly and would like them pruned all the way back. The Board also mentioned that the circle on Fennigan is not being cut all the time. HCMS to do a bid proposal for a new landscape service.

There being no further business to discuss, a motion was made to adjourn to Executive Session at approximately 9:26 PM. Motion passes unanimously.