Brittany Bay Homeowners Association

Minutes of Board of Directors Meeting

Wednesday, June 18, 2003

In Attendance:                       Doug Burdett, President

                                                Jim Rosinke, Director

                                    Bill Carlton, Treasurer

                                    Lou West, Director

                                                Karen Lopez, HCMS

                                                Pat Butler, Homeowner

                                                Carl & Susan Johnson, Homeowners

                                                Marilee Gerker, Homeowner

Doug Burdett called the meeting to order at approximately 7:03 PM.

The Board Meeting was held at the law offices of Daughtry and Scott, located at 17044 El Camino Real.

The revised agenda was approved.

A motion was made to approve the minutes of the May Board meeting as presented.  Motion passes with one abstention, due to not being present at the May Board meeting.

Management Report:

The Action Items were reviewed and discussed. 

The Financials were reviewed and discussed.

The Correspondence Log was reviewed and discussed. 

The Inspection Report was reviewed and discussed.

Committee Reports:

Architectural Control: There was not a representative at the meeting to give a report. 

Crimewatch:  There was not a representative at the meeting to give a report.

Recreation: Jim Rosinke mentioned that the pumps at the pool were down due to plumbing problems.  The pool was shocked three times, and this was not working.  The pool then had to be flocked to clean.  The crack at the baby pool is on the edge.  The pool company has not been filling the water to the top, so they have not been loosing any water from this.  The Board will look at repairing the crack after the pool season.  There have been complaints made about not being able to access the pool without tags.  The guards have been asked to get the name and address of the person in order for the Board to address.  Adult swim is not being utilized, but would like to give it some more time to see if we will keep it up at the pool.  Jim has been giving out HCMS telephone number for homeowners to contact regarding pool issues.

Newsletter: The draft newsletter was reviewed and some changes are to be made.  Karen will revise, copy and deliver them to Jim.

Playground:  No report was given.

Landscape:  There was not a representative at the meeting to give a report.

Welcome: No report was given.

Old Business:

Fence Repair/Replacement Bids - The bids were reviewed and discussed.  The Board would like a third bid. The Board would like the fence flush with the white cap on the pillars and a 2”x6” wrought board on the bottom.  HCMS to verify with Brooks Fence that it will be flush or below, not above the pillars.  Board does not want the wrought board in the ground at all, only on top of the ground.

CD Signature Cards – The Board signers on the account will be Doug Burdett and Jim Rosinke.  The signature card was signed by both.

New Business: 

Pool Lease Agreement – The draft of the new pool lease agreement was reviewed and discussed.  The Board would like some additions made and for the Association to start using this form for pool parties.

Floor Matting in Pool Area - A motion was made to approve the 6’x25’ roll of blue matting to be ordered and delivered to the pool.  Motion passes.

Landscape Bid – The landscape bid was reviewed and discussed.  The total amount was too high from our current contract price.

There being no further business to discuss, a motion was made to adjourn to Executive Session at approximately 8:30 PM.  Motion passes unanimously.