Wednesday, March 26, 2003

In Attendance: Doug Burdett, President

Jim Rosinke, Director

Bill Carlton, Treasurer

Gina Sherman, Director

Karen Lopez, HCMS

Dennis Sherman, Newsletter Committee

Pat Butler, Homeowner

Doug Burdett called the meeting to order at approximately 7:04 PM.

The Board Meeting was held at the law offices of Daughtry and Scott, located at 17044 El Camino Real.

The revised agenda was approved.

Officer Nominations:

A motion was made to nominate Doug Burdett as President.

A motion was made to nominate Bill Carlton as Treasurer.

A motion was made to nominate Jim Rosinke as Vice President.

A motion was made to nominate Gina Sherman as Secretary.

A motion was made to nominate Lou West as Director at Large.

All motions passed unanimously.

The minutes of the February Board meeting were reviewed and approved as written.

Management Report:

The Financials were reviewed and discussed. Bill Carlton requested a ledger with all entries through February 2003. HCMS will contact the electric company regarding a $11 charge to determine what the meter goes to.

The Action Items were reviewed and discussed.

The Correspondence Log was reviewed and discussed.

The Inspection Report was reviewed and discussed.

Committee Reports:

Architectural Control: There was not a representative at the meeting to give a report. One HIA was reviewed and approved.

Crimewatch: There was not a representative at the meeting to give a report.

Recreation: The Budget for the Easter Egg Hunt is $100-$200. In the past the bread was donated. The items that will need to be purchased are hotdogs, condiments, chips and lemonade. There will be a table set up for pool tag registration during the Easter Egg Hunt on April 5, 2003 from 11:00am – 2:00pm. The rules will be handed out and will mention that the replacement cost for the pool tags are $3 each and must be purchased at Houston Community Management Services. There will be another pool tag registration on April 26, 2003 from noon – 3:00pm and again when the pool opens on May 3, 2003. Homeowners must sign for the pool tags and show proof of residence.

HCMS to contact Whitewater Pools for more details on the leak at the baby pool. A motion was made to authorize the leak detection if Whitewater can not give any information on the cause of the leak, with authorization of the Board, via email. The motion passed unanimously. HCMS to also check the status of the lights that were out inside the pool.

Newsletter: Dennis Sherman was in attendance to discuss the Newsletter Committee. Mr. Sherman presented a draft newsletter that is to be emailed to Karen at HCMS. Karen to email the Board for review, prior to copies being made.

Playground: Doug Burdett mentioned that a Catholic school in Galveston is taking down their existing wooden play structure. Would Brittany Bay HOA like to have this play structure? It will be at the school until the end of the school year. Doug will put together an estimate of the dimensions in order to get pricing on a fall area.

Landscape: There was not a representative at the meeting to give a report.

Welcome: Gina Sherman noted that no new homeowners had been given to the Welcome Committee.

Old Business:

Towing Sign – The sign for the towing company is now posted at the pool-park. HCMS to find out if they have a two sided sign, or if we can get one more to put back to back, so you can read from both sides.

New Business:

Bank signature cards - The Board would like a new signature card form indicating two signatures required on each check.

Landscape – HCMS mentioned that Brittany Lakes had contracted a new company for landscape services and asked if Brittany Bay would like to receive a bid from this company as well. The Board would prefer just coordinating the two services to keep the neighborhoods looking uniform.

There being no further business to discuss, a motion was made to adjourn to Executive Session at approximately 8:20 PM. Motion passes unanimously.