Wednesday, August 21, 2002

In Attendance: Ralph Steiner, President

Doug Burdett, Vice-President

Bill Carlton, Treasurer

Lesley Lee, Director

Karen Lopez, BAPM

Jim Rosinke, Recreation Committee

Connie Boggan was absent from the meeting.

Ralph Steiner called the meeting to order at approximately 7:15 PM.

The Board Meeting was held at in the conference room of Houston Community Management Services accounting office, located at 18333 Egret Bay Blvd., Suite 445.

The minutes of the May 5, 2002 and the June 26, 2002 Board meetings were reviewed and approved. The July minutes were deferred for changes.

Management Report:

The July 31, 2002 financials were reviewed and discussed. Bill Carlton stated that the City has the wrong account number for our water and the MUD’s water. BAPM to find out MUD’s account number and contact the City, in writing, with the correct accounts and what needs to be done to correct the problem. BAPM to see what letters were mailed to the City referencing this problem last year. The Board does not want direct debit for the utility bills. BAPM to look into the taxes and permits line item to determine why they are so high from what was budgeted.

The Action Items were reviewed and discussed. The Board requests AAA Leak Detection to stop by property to verify which three skimmer throats were repaired. Board requests that they take a look to see if they can determine by the work done.

The Phone Log was reviewed and discussed.

Committee Reports:

Architectural Control: There was not a representative at the meeting to give a report. The Board did review the recent submittals and requested that BAPM go forward with mailing the approval letters. The Board would like to review the letter that states the home improvement will be denied if not responded to within 30 days. BAPM to email this particular letter to the Board members and see which homeowners have not received this letter in recent months. The Board would like to review all the deed letters, via email. Board would like the Architectural Control Committee to know that they will not allow vinyl siding in the neighborhood.

Crimewatch: There was not a representative at the meeting to give a report.

Recreation: Jim Rosinke with the Recreation Committee was in attendance to give a report.

Jim Rosinske discussed the following:

The pool would be closed during the week and open for the next three weekends.
The neighborhood had over 40 kids on the swim team and they had not lost a meet.
The kids that had broken into the pool were caught, and that we could petition the State for their names.
Mr. Rosinke would like mats outside the bathroom. The Board agreed.
Mr. Rosinke thought that the concrete under the roof should be pressure washed. Board thought that a spray nozzle should be purchased for the hose at the pool and that the cleaning of the concrete areas should be included in the regular maintenance.
He would tighten the furniture this weekend. The furniture would be put in storage for the winter season and we would look at them next spring.
National Night Out was discussed with mention of confusion regarding the party’s hours.

The Board’s Response:

The pool closes at a certain time, and that is when the last person should be asked to exit the pool. The pool company should stay after that time to clean up and invoice the Association for that time.

The Board asked Mr. Rosinke about the following:

A few small hairline cracks had been noticed on the diving boards. Are they in the paint or the actual boards.
Having a “senior lifeguard” implemented in the new contract, which would require at least two years experience.
We will go out for bid in October for a January 1, 2003 start date. This will be for a one year contract.
The Board will discuss the pool contract during the September Board meeting.

Mr. Rosinke’s response:

They had been there for as long as he could remember and never noticed any problems when he was on the boards. The diving boards could take his weight fine. Discussed the lights that were out at the pool.

BAPM mentioned the sink hole to the right of the pool, inside the fence. The Board would like to find out the cause. BAPM to contact a plumber to determine the cause of the sink hole. The Board would like the brackets on the fence at the pump area welded to ensure that the gate latches and locks. The Board approved to have M&M Construction install the new tennis net for $50.

Newslettter: There was not a report given. However, the Board did discuss some items to include in the next newsletter. They would like to include information on the changes with the management company (merger) and to introduce the new manager. BAPM to email this information to Doug Burdett.

Playground: There was not a report given.

Landscape: There was not a representative at the meeting to give a report.

MUD:

Bill Carlton did not have anything to report on the MUD.

Old Business:

There was not any old business to discuss.

New Business:

Chlorine Level - The Board would like to find out what the re-plastering contract states as their recommended chlorine level. Board would like to incorporate the recommended level into the new pool contract. BAPM to bring re-plastering contract to September Board meeting.

Landscape - The Board requested that the landscape company trim back the bushes off Hobbs Road at the Brittany Lakes and Brittany Bay sign. It is difficult to see the light on the left side. BAPM to look at landscape contract to determine who is responsible for the oleanders west of Fir Tree.

Tennis Court - The Board would like BAPM to see if there was ever a self-latching gate at the tennis court.

Parcel Boxes – Board would like BAPM to contact post office on when the parcel boxes will be reinstalled on Edinburg, at the corner of Castle.

Phone Bill – BAPM to contact the phone company to see if there is a “vacation” rate, or “off season” rate for the phone at the pool. If available, use this rate until May 2003.

Light – BAPM to price the overhead light at the pool on the right side. Email the Board with the price.

There being no further business to discuss, the meeting was adjourned to Executive Session at approximately 8:54 PM.